Baby Shower Planning Checklist & Timeline

8 Weeks Before

Select a host/co-host (if not planning it yourself) Establish a realistic budget for venue, food, and decor Determine the guest list (consult the parents-to-be) Pick a date and time (ensure it doesn't conflict with key holidays) Choose a theme or color palette Book the venue (home, park, community center, or restaurant)

6 Weeks Before

Ensure parents-to-be have set up their baby registries Design the invitations (printed or digital) Send invitations and request RSVPs at least 2 weeks before event Order the cake, cupcakes, or dessert items Plan the menu (finger foods, buffet, or catered)

4 Weeks Before

Purchase decorations (balloons, banners, tablecloths) Order party favors and thank-you tags for guests Plan 3-4 baby shower games and buy prizes for winners Designate a photographer (or hire a professional) Purchase tableware (plates, cups, napkins, cutlery)

2 Weeks Before

Follow up with guests who haven't RSVP'd yet Finalize the headcount with the venue or caterer Create a detailed day-of timeline (arrival, games, food, gifts) Assign helper roles (gift tracker, game leader, setup/cleanup crew)

1 Week Before

Assemble the party favors and place cards Print out game sheets and package game materials Confirm orders with the bakery and caterer Prepare the outfit for the guest of honor

The Day Of

Pick up the cake, balloons, and fresh flowers Set up decorations and food stations at the venue Designate a table for gifts and cards Assign a helper to write down gifts and who gave them for thank-you notes Distribute games and manage the timeline Hand out party favors as guests depart